Organize to Be More Productive
NET 2.0 Fairfax Networking Event Presentation
HOW TO INCREASE YOUR PRODUCTIVITY WITH BETTER ORGANIZATION
by Janet Schiesl
The NET 2.0 networking group holds its regular Thursday meet ups at Century21 Redwood Realty in Fairfax. On Oct. 24th, NET 2.0 market leader Janet Schiesl, owner of Basic Organization home organizing services in Northern Virginia serving Washington DC, was the featured speaker. During a lively, interactive presentation, the NAPO-certified professional home organizer shared many of her organizing tips that she says will actually increase your productivity!
NET 2.0 members and special guests included: Ethan Delahunty of 123JUNK, Rajika Mahan of Rajika Mahan Life Coaching, Denene Antonacci of Basic Organization, Anna Novak of Home Transition Pros, Scott Feder of Qualify LLC -Digital Marketing & SEO Services, Dan Goldsby of J.T. Wentworth Home Lending, Lynn Norusis of Century 21 Redwood Realty, Alexis Golkin of Paul Davis Restoration & Remodeling of Suburban VA, Kim Gibson of Pampered Chef and Joyce Lewis, professional copywriter.
The group learned that being organized will likely save time and help you get more done as a result.
“The average person can waste 20 minutes each day looking for things at work. And that adds up to 83 hours a year or more than 2 weeks of work!” – J. Schiesl
As the leader of her team of home and office organizers at Basic Organization, Janet suggests there are 3 things that must be organized or taken into account when properly setting up an office.
3 Areas to Organize When Setting Up an Office
- Documents (both print and digital)
When starting to organize an office workspace, Janet believes in following The Target Principle. Essentially, everything in an office is organized in proximity according to frequency of use. Note: visualize the bull’s eye of a dartboard being your desktop or work station.
Use the Target Principle to Organize an Office
The most commonly used, everyday things like pens and paper or mousepads and phone charging cables are kept the closest, at or near the desktop, while other frequently used items should be put in other “sections” or drawers to avoid clutter. Items that you don’t use every day like books are put on shelves or in cabinets. Bulky items like supplies and equipment might be strategically located in a common area based on work flow. Other items that are not used as often, can be kept out of the way in closets or storage space.
As she continued, Janet made some compelling statements and asked several probing questions of participants:
“The manifestation of clutter is everywhere!”
“What does your desk look like right now?”
Or better yet, “how does your computer desktop appear?”
“How well is your schedule planned this afternoon?”
To the enjoyment of most everybody else, nearly every person said “my desk is a mess” or “I need a better planning system”. Janet was quick to remind the group, “Well you can learn to be organized, you don’t have to be born with it!”
How to Better Organize Computer Files
Schiesl then made a compelling case for computer file naming conventions or ways to save, title and organize files on your computer.
“Try to name and file docs in the same way every time with subjects, locations, time stamps and folders that make them faster to locate and easier to share or to collaborate on with others.” -J. Schiesl
After teaching the team about the proper ways to set up a workspace and sharing ideas for better managing documents and files, Janet focused on the third area that needs to be organized when planning, and that’s our time.
Prioritizing Work Tasks
Janet suggested that the best thing to do is to take 2 or 3 minutes every morning to list the 3 most important things that must be done that day. The NET 2.0 group really liked this part of her presentation as well, especially when she said that “everything else that you can think of goes on a separate list that’s organized according to the 4D’s.”
4 D’s For Organizing Work Tasks
Organizing the rest of your to do list around the 4 D’s will help you prioritize your time. In effect, here’s how Janet explained that the process works. The first D is for DELETE. Get rid of anything that does not have to be done right away. If it is something that needs to be done, then try to DELEGATE it! If a task is required, but there is nobody else that can do it, then you’ll have to decide whether to DELAY it or schedule it as a to DO task. The whole idea behind the 4D’s is to free up time! By setting up an office space properly, outlining the appropriate processes and procedures, you will be amazed how much your productivity will increase.
Janet ended her terrific presentation by asking, if you could save 20 minutes a day (and have an extra hour and 40 minutes every week) by being organized in the office, what could you do? “A whole lot more!” the team said. Thank you Janet for sharing your words of wisdom based on your experience as a professional organizer in Washington DC
Click here to see Janet Schiesl’s presentation, How To Increase Your Productivity With Better Organization.
About Janet Schiesl
A Certified Professional Organizer and a published contributor of the book Get Organized Today, Janet Schiesl is the owner of Basic Organization–a leading professional home organizing services company in Northern Virginia. A personal organizer since 2005, Janet loves using her experience as a space planner to challenge her clients to look at the areas of a home differently.
Recognized as the 2016 Washington DC Area Organizer of the Year by NAPO, the National Association of Productivity and Organizing Professionals where she served as president, Janet specializes in managing large organizing projects and working one-on-one with clients who need help organizing their home or office.
Call Basic Organization at 571-265-1303 or click to schedule a discovery call to find out what Janet and her team can organize for you!
About Net 2.0
We Rise by Lifting Others. Join NET 2.0 to get educated and inspired to go further in your business. A like-minded community that is dedicated to networking with a purpose, NET 2.0 encourages relationship building to broaden your Network. You will work with like minded professionals to establish strong connections within your community. The bigger your Network…the bigger your Net Worth will be. For more information visit NET2.0.org